Data protection information Application for an employment relationship with the University of Applied Sciences for Health Professions Upper Austria

With this information, we inform you about the processing of your personal data when you apply for an employment relationship with the University of Applied Sciences for Health Professions Upper Austria and the rights that you have under national and European regulations.

We are responsible for data processing: University of Applied Sciences for Health Professions Upper Austria, Semmelweisstraße 34, 4020 Linz.

1. Implementation of the application process:

In order to be able to process a legal and quality-based application process, we process all the data that you disclose yourself during the application and that arise in the course of the application process (e.g. ranking of applicants) on the legal basis of the pre-contractual relationship based on your application has been.

For the admission of teaching and research staff, universities of applied sciences are obliged to carry out an application procedure in accordance with the University of Applied Sciences Accreditation Ordinance (FH-AkkVO) of the Agency for Quality Assurance and Accreditation Austria. An application process is also carried out for the other positions, e.g. in the management and administration area, in order to make an objective selection of the most suitable people.

Data processing is absolutely necessary for this purpose, so that your application cannot be processed if you do not provide the requested data or refuse to collect it.

As a means of communication, the University of Applied Sciences for Health Professions Upper Austria uses various Microsoft Office 365 applications of Microsoft Ireland Operations Limited, a certified order processor of the University of Applied Sciences for Health Professions Upper Austria. Data is not transmitted to third party recipients - apart from technically necessary transmissions to Microsoft Corporation for the functioning of the apps. Microsoft is contractually obligated to transfer the data to a third country only in exceptional cases in the event of technical necessity for system maintenance. In such cases, standard contractual clauses are agreed for the transfer and technical (encryption of the data) and organizational (guidelines for safeguarding use) security measures are taken or the adequacy decision pursuant to Art. 45 para. 1 GDPR on the EU-US data protection framework of the European Commission is invoked. Accordingly, organizations or companies (as data importers) in the USA that are registered in a public list as part of the self-certification option of the Data Privacy Framework offer an adequate level of protection for data transfers.

For job interviews that take place via video conference, the University of Applied Sciences for Health Professions Upper Austria uses the software "Microsoft Teams". There is no recording of the video conference. For this data processing, the University of Applied Sciences for Health Professions Upper Austria relies on consent pursuant to Art. 6 (1) a) in conjunction with Art. 45 GDPR. In some areas of the University of Applied Sciences for Health Professions Upper Austria, the app "Microsoft Bookings" is used for scheduling appointments. This app allows you to select the appointment that suits you via a link sent to you by e-mail and by entering your name and e-mail address. Both "Microsoft Teams" and "Microsoft Bookings" are products of Microsoft Ireland Operations Limited. What has already been explained above with regard to "Microsoft Office 365" applies.

General information can be found in the privacy policy for the use of our website. In this data processing, the University of Applied Sciences for Health Professions Upper Austria relies on consent pursuant to Art. 6 (1) a) in conjunction with Art. 45 GDPR.

We do not use any procedure for automated decision-making/profiling.

2. Recipient of the data:

In the course of this, your data will be transmitted to the following carefully selected processors who are contractually obliged to provide comprehensive data protection:

IT service provider of the University of Applied Sciences for Health Professions Upper Austria, which provides the entire IT infrastructure with which the University of Applied Sciences for Health Professions Upper Austria works in all areas.

If there is a hearing with external experts in your application process, your application documents will be sent to them in advance in preparation for the hearing.

3. Storage period:

If we are unable to offer you a vacant position, we will store your personal application data for 12 months, provided we have your express consent to do so. If you have not given us your consent, if there are no legal provisions that prevent deletion, or if storage is not necessary for purposes of evidence, your application data will be deleted 4 months after the application has been rejected.

If your application leads to admission to the University of Applied Sciences for Health Professions Upper Austria, all data will continue to be processed. In this case, you will receive further information when the service contract is concluded.

4. Rights of data subjects:

As a data subject, you have the right to information, correction, deletion or restriction of the processing of your stored data at any time, a right to object to processing and a right to data portability under the conditions of the data protection regulations. Furthermore, according to Art. 77 GDPR you have the right to contact the Austrian data protection authority, Barichgasse 40-42, 1030 Vienna, email: dsb@dsb.gv.at, Web: https://www.dsb.gv.at to complain if you believe that the processing of your personal data is not lawful.

5. Contact details:

To assert the above rights, we ask you to contact the data protection coordinator of the University of Applied Sciences for Health Professions Upper Austria by email to datenschutz@fhgooe.ac.at. Here you can also send questions and suggestions to the University of Applied Sciences for Health Professions Upper Austria. Current data protection information can be found at https://www.fh-gesundheitsberufe.at/en/privacy-policy